1/26/2024 0 Comments Go paperlessIt’s unlikely that both your main building and offsite storage would get destroyed at the same time, but putting the appropriate amount of distance between them to prevent this also makes the backups difficult to access. Paper backups of documents can be expensive to produce and store. Fires, floods and other disasters can cause the business to lose years or decades of information in a matter of hours. Better Backups and Disaster RecoveryĪs with any physical media, paper can get damaged or destroyed. Plus, network access makes these documents electronically searchable and available from nearly anywhere, so team members can retrieve files even while traveling or working from home. Storing virtual files on a server-locally or in the cloud-ensures the information is available and that versions can be kept together and clearly marked. Going paperless in your business means that files are in the same place and easily accessible. Did the client sign the current version, or the one with the change on page 3? Did the CEO grab version two or version three of the report for the board? Documents are easy to misplace or transport with no one knowing where they are at any given moment.ĭuplicate documents present just as much of a challenge. Looking at your desk or at the desk of a colleague, however, may provide all the proof you need.Įven if everyone in the office is fastidious, physical files and documents can go missing. If you have rows of pristinely labeled and alphabetized file cabinets in your office, you may be wondering how digital documents could be any more organized. Here, we’ve outlined six benefits of going paperless in business, plus a few tips on how to start the transition for your business. If your business is still swimming in paperwork, it’s time to consider making the transition. The Benefits of Going Paperless in Business Some businesses that are still highly dependent on physical documents to complete day-to-day tasks believe that using paper in their processes and systems makes them more organized.īut, in reality, businesses that minimize or even eliminate their reliance on paper actually become more efficient-and enjoy various other benefits. You’ve collected years of knowledge (a massive benefit to your company) into a thorough bank of documents in your office.īut, are your team members just as organized with the documents they are responsible for? How much time do you spend printing and copying each week? How much have you budgeted for rising paper and ink costs? You’ve always kept thorough records in a neat system, and it’s proven time and time again to be to your advantage. You’d consider yourself to be an efficient, organized and detailed leader. Nobody knows your business better than you.
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